Post the agenda. Get the minutes. Go home on time.
CivicPorch is the clerk's office for small public bodies: agendas with proof of posting, draft minutes from your meeting recording, and a public meeting page residents can actually use.
Free forever for one board, including two meetings drafted from recordings.
Posted Mon, Oct 12 at 6:48 PM
Planning Board — Regular Meeting
Tuesday, October 13, 2026 · 7:00 PM · Borough Hall
- Call to order and roll call
- Approval of minutes of September 8
- Site plan review: 412 Mill Street (bakery)
- Public comment
- Adjournment
Posted 24 hours ahead, as the Pennsylvania Sunshine Act requires.
Draft minutes from the recording, 9 minutes after upload
Motion by Member Patel, seconded by Vice Chair Okafor, to approve the site plan for 412 Mill Street with deliveries limited to 6–7 AM. Vote: 3–0. Motion carried.
Motion to adjourn by ⚠ check, seconded by Member Patel.
Everything a small clerk's office publishes, in one place
Built for the part-time clerk who also runs payroll, answers the phone and takes the minutes.
Agendas with proof of posting
Build the agenda, attach the packet, post it to your public page. Every posting is time-stamped and fingerprinted, with a printable certificate of posting for your files.
Minutes drafted from the recording
Upload the audio or video. You get draft minutes in your board's style: attendance, every motion with mover, seconder and vote. Anything unclear is marked for you to check.
A public page for every board
Upcoming meetings, agendas, approved minutes, the meeting video and a searchable transcript, in accessible HTML. RSS, calendar feeds and an embed for your existing website.
Posting deadlines, handled
We know your state's notice rules and email you before an agenda or minutes deadline slips. Special meetings, weekends and daylight saving included.
Captions and transcripts
Caption files (WebVTT and SRT) for every recorded meeting, ready to upload to YouTube — the kind of thing the ADA web rule expects by April 2028.
Your video stays yours
Keep streaming to your own YouTube channel. Paste the link and we put the video next to the agenda and minutes. No hosting fees, no lock-in.
Learns your board. Keeps what it learns to itself.
The first draft is good. The tenth is better, because CivicPorch remembers what you've taught it.
Names spelled right, then remembered
Fix a name once and every future transcript uses your spelling. Board members, streets and projects from your roster and agendas are recognized automatically, and you can add your own.
Minutes in your board's voice
Drafts follow your board's recently approved minutes: the same level of detail, the same way you title items and record motions and votes. It borrows your style, never your facts.
What you teach stays with you
Your corrections improve your town's drafts and nothing else. They're never used to train AI models or shared with another town, and you can see or remove any of them in Settings.
September draft
Motion by Councilman Chaudhary, seconded by Councilwoman Hassan…
You correct it once: Chowdhury
October draft, and every one after
Motion by Councilman Chowdhury, seconded by Councilwoman Hassan…
How a meeting goes
Build and post the agenda
Start from last month's items. Post, and the certificate of posting is saved.
Hold the meeting
Stream it or just record it on a phone. Nothing to install.
Upload the recording
Draft minutes arrive by email, usually within 15 minutes.
Check, approve, publish
Fix anything marked "⚠ check". Approve, and the minutes go live on your public page.
$10 a board. That's the whole price list.
A town with a council, a planning board and a zoning board pays $30 a month — or $300 a year by invoice. No setup fee, no contract, no annual increase.
| Product | Typical yearly cost |
|---|---|
| CivicPorch (3 boards) | $300 |
| ClerkMinutes | $1,188 |
| BoardBreeze | $891 |
| CivicPlus Agenda & Meeting Management (CivicClerk) | $16,904 |
| Granicus Peak Agenda | $22,909 |
| BoardDocs | $3,000 |
| CitizenPortal Clerk's Minutes | $3,000 |
Competitor prices from published pricing and public procurement records, checked September 2026. Sources on each comparison page.
Questions clerks ask
Is it really $10 a board?
Yes. Each board, council or commission you run on CivicPorch is $10 a month, or $100 a year paid by invoice. Clerks, meetings, agendas and your public pages are unlimited. There's no setup fee, no contract and no annual increase.
What does the free plan include?
One board with everything except ongoing AI minutes: the agenda builder, certificates of posting, deadline reminders, your public meeting page and feeds, plus two meetings drafted from recordings so you can see the minutes for yourself.
Does the AI publish minutes on its own?
Never. It writes a draft from your recording, marks anything it couldn't hear clearly as "⚠ check", and waits. Minutes only reach your public page after you approve them, and you can't approve while any check marks remain.
Does it get better over time?
Yes, for your board. When you fix a name's spelling, future transcripts use your spelling. Drafts follow the style of your board's recently approved minutes, and you can add local names and places under Settings. This memory belongs to your town: it's never used to train AI models or shared with anyone else.
How long can recordings be?
Up to 5 GB, which covers several hours of video. Each paid board adds 10 hours of recordings a month to your town's shared allowance, with 25% extra room for busy months before drafting pauses. Need more for long meetings? Add 10 hours for $5 a month without adding a board. Meetings themselves are unlimited.
Do you host our meeting video?
No. Keep video on your own YouTube channel, where it's free and yours. Paste the link and we embed it next to the agenda and minutes, and give you caption files to upload.
Can we pay by check?
Yes. Choose annual billing and we'll send an invoice payable within 30 days by check, ACH or card. We can provide a W-9.
What happens to our records if we leave?
They're yours. Download the agendas, minutes, transcripts and captions any time. Cancel from the billing page; there's nothing to negotiate.
Is our data used to train AI?
We never train on it, and our drafting provider (Anthropic's API) doesn't train on API data by default. Transcripts are deleted from our transcription provider as soon as we've saved them, and recording files are deleted 90 days after the minutes are approved.
Set up your first board in five minutes.
Free for one board. Upgrade only when you add more.